Student Financial Services

Student Financial Services includes the offices of Financial Aid and Student Accounts and can assist with questions about tuition, financial aid, student refunds, book vouchers, Veterans Benefits / GI Bill (R), federal work study and scholarships. They are also available to assist with any financial questions when there is a change in a registration or change in a program.

To protect privacy and ensure authenticity of communications from students, email from outside email accounts cannot be accepted.

Student Accounts

Student Accounts is responsible for the accurate calculation of your tuition and fees and the collection of such (both current and past due) for prompt crediting of payments and financial aid to your student account, and for issuing timely refunds of excess aid funds. Student Accounts staff are available when you need special statements and billing services, book vouchers, 1098T Tax Reports and when you want access to additional services.

Tuition and Fees

Students are expected to register before the term begins, follow the course curriculum outlined in their programs, and pay tuition plus applicable fees each term they are enrolled. Registration after the beginning of the term will incur a Late Registration Fee.

Tuition and fee charges are based both on the program and on the number of credits a student registers for. Total degree program costs will vary depending on the length of time spent in a program and whether the program requires a Master’s Project, Master’s Thesis or Dissertation.

Registering for classes obligates the student for payment of applicable tuition, fees, and other charges. Failure to attend classes does not constitute withdrawal from Antioch or exemption from tuition payment.

Only students in ‘good financial standing’ are permitted to register. No balance will be permitted to be carried over from one term to the next. All balances must be paid in full before the next term’s registration deadline.

Individualized tuition bills are not forwarded to students but rather, once registration is completed, students can view their itemized registration costs online. Once the registration has been submitted, the student should proceed online to remit any necessary payment. Financial aid recipients should only pay the balance not covered by their finalized net aid offer. If acceptable payment arrangements are not in place, students could be assessed a Late Payment Fee.

Tuition and fees are subject to change in an Academic Year.

Acceptable financing options of outstanding balances are:

• payment by check, echeck or credit card online
• payment deferment based on pending student loans to cover the total balance due (be sure to verify online that all steps have been completed for aid to be processed);
• enrollment in tuition payment plan; or
• approved payment from a qualified third-party payor
• confirmation of Veterans Benefits / GI Bill (R) to be paid directly to Antioch University (Certificate of Eligibility required)

​In most cases, tuition reimbursement from employers is not an acceptable financing option. However, tuition reimbursement paid on the student’s behalf directly to Antioch can be a financing option, as noted in the Third Party Payor section.

Tuition

Tuition rates vary by academic program, and are detailed below in each program area, as well as on the university website. Tuition fees are charged per credit or by the term. Some programs offer “banded tuition,” in which a single charge is assessed for registrations in a single term that range between two set credit amounts.

University-Level Fees

Programs charge program-specific fees related to their offerings. Information about fees are available on the university website, as well as from the admissions office and the academic program office. In addition to program fees, there are fees established at the university level. Not all fees will be applicable to all students.

Tuition Payment Plan

Students can request to utilize an interest-free monthly installment payment plan to pay all or a portion of registration costs during a term. Payments are spread over the course of the current term. There is a $40 non-refundable set-up fee each term a payment plan is utilized and a payment plan authorization form needs to be on file. The plan incurs a Late Payment Fee of $50 for each month that payment is not rendered by the due date.

Upon approval of your application, students will be notified and the payment schedule will be available to view online.

Third Party Payor

It is the policy that all tuition/fee costs be paid in full by the Tuition Payment Deadline for each term. However, if a Third Party Payor has agreed to pay all or a portion of the student’s tuition and fees, payment of the covered tuition/fee costs may be deferred. The Student Accounts Office requires the student to submit a letter from the Third Party Payor authorizing all or part of their tuition and fees and stipulating:

• Amount that is the responsibility of the Third Party and what remains the student responsibility. Any portion that is the responsibility of the student must be paid in full by the Registration Deadline for each term.
• Verification that this payment will be made directly to Antioch University within the first 6 weeks of the term unless other contingencies are specifically defined and accepted.

The letter must also include:

• Third Party Payor address, contact and phone number
• Student’s name/program
• Tuition/fees amounts covered by Third Party
• Reimbursement to Antioch procedure (i.e.: Company PO required, Tuition bill required, etc.)
• Additional requirements for reimbursement to Antioch (i.e.: Course descriptions, Final grades, etc.)

Participation in the Third Party Payment Program constitutes authorization for the Student Accounts Office to discuss a student’s account with their designated Third Party Payor.

Third Party reimbursement is accepted only if the payments are made directly to Antioch University in a timely manner. No balance will be permitted to be carried over from one term to the next. All balances must be paid in full before the next term’s registration deadline.

For International Students: Antioch University has partnered with PayMyTuition for international tuition payments. With PayMyTuition, students can make payments from any bank - in any country - in any currency. PayMyTuition is fast, simple and cost effective.

When remitting payment online via credit card, from the Drop down box on Payment Method, choose “International Payment” and continue with instruction noted on the PayMyTuition website.

Veterans Benefits / GI Bill (R)

At Antioch University, you can use your past experiences as a leader to work on behalf of others to promote a more just and sustainable world. Veterans should forward a current Certificate of Eligibility or Statement of Benefits and their DD214 form (obtained online from the US Department of Veterans Affairs at va.gov) to the School Certifying Official at their campus. Upon review of such documents, the School Certifying Official will be able determine what portion of tuition / fees will be paid by Veterans Affairs and what portion of tuition / fees - if any - needs to be remitted from the student.

Student Refunds

All Federal Direct loans are disbursed early in the term and any institutional grants and scholarships are disbursed after the Add/Drop deadline. Students will receive notification of loans disbursed on their account. Once loans are disbursed, refunds of excess funds are subsequently processed and remitted to the student. If a student is enrolled in Direct Deposit, students will be notified of deposits to their bank account.

Any refunds not processed via Direct Deposit will be subject to processing delays as all refunds are processed from Antioch University in Ohio.

Dropping a course after a refund is processed? Adding a course after a refund is processed? Withdrawing from the term after a refund is processed? Any registration change can have a financial impact (aid offered and/or refunds issued). The Student Accounts office is available to assist with all financial decisions.

Direct Deposit

Antioch University offers direct deposit of student refunds for the safest, fastest access for financial aid and other refunds. Students are expected to receive their refund in this format. Students can enroll in Direct Deposit online under Non-Payroll Bank Information.

Once a student is signed up, all student non-payroll payments processed through their student account will be electronically deposited to their bank account.

It is the student’s responsibility for maintaining up-to-date bank account information. Students can add, change or delete banking information online at any time.

Annual Tax Statements

Students may be able to reduce their tax liability if they can claim educational tax credits, such as the Hope or Lifetime Learning tax credits established by the Taxpayer Relief Act of 1997, thereby further reducing their cost of attendance at Antioch. Antioch University provides the Internal Revenue Service (IRS) form 1098-T Tuition Statement to students each January if eligible education expenses were billed during the previous calendar year and also reports this information to the IRS.

Students can go online and elect to receive their 1098-T Tuition Statement electronically. If electronic consent is not indicated, paper forms will be mailed from the University in Ohio by January 31 to the student address on file.

Antioch University does not provide a 1098-T to students who did not report a social security number to the university nor do they provide a 1098-T to visiting students.

The IRS Tax Benefits for Education: Information Center contains information about tax credits for education and other topics pertaining to tax-paying students.

The IRS Education Credits page contains informative publications and forms you may need when preparing your taxes.

Student Accounts cannot provide tax advice. Contact your personal tax adviser or the IRS with any tax questions.

Student Health Insurance

Antioch University does not provide health insurance for students. It is the responsibility of the student to arrange private health insurance through an outside carrier.

Alternative student health insurance providers can be found online and at healthcare.gov

Collection of Outstanding Balances

Antioch University will use all reasonable and customary means to collect past due balances on student accounts. This includes but is not limited to: phone calls from Student Accounts Office staff, letters, emails, third party collection agencies, and legal actions as may be necessary under certain circumstances.

Antioch University will withhold diplomas and/or prohibit registration for any student with a past due balance. The University may, but is not required to, permit registration for a student with a past due balance if such student has agreed to acceptable payment arrangements with the Student Accounts Office.

Antioch University reserves the right to charge interest, past due service charges, or any other charges allowable by law in the collection of past due accounts.

KEY POINTS TO REMEMBER

• Take note of all term deadlines and due dates
• Register early
• Register in accordance with course selection instructions

Financial Aid

Antioch University offers a full range of financial aid services to help students who need financial assistance in order to pursue their studies. The Financial Aid Office provides application information and materials, evaluation of student eligibility for the available financial aid programs, and budget and debt management counseling.

Students receive assistance in the form of grants, scholarships, student loans and part-time employment. Funds are available from federal and state sources, private sponsors, and University resources. Most financial aid offers are based on the applicant’s demonstration of need. This is calculated on the Free Application for Federal Student Aid (FAFSA) which produces a number called the Expected Family Contribution (EFC).

One of the fundamental principles of financial aid is that the student and their family have the primary responsibility to pay for the cost of their education, to the extent of their ability. Therefore, students are asked to contribute a portion of their resources to pay the costs of tuition, fees, books, supplies, and living expenses. The amount that each student is expected to pay toward these costs varies and depends upon the specific financial circumstances of each student.

Eligibility Criteria

To receive financial aid through a need-based grant, loan and/or the work-study programs, students must:

1. complete the Free Application for Federal Student Aid (FAFSA)
2. demonstrate financial need
3. have a high school diploma, GED or an equivalent (as determined by the Department of Education)
4. be enrolled at least half time as a regular student working towards a degree or certificate in an eligible program. Check academic load policies here: (https://aura.antioch.edu/policies_500_6x/9/)
5. be a U.S. citizen or eligible noncitizen
6. have a Social Security number
7. maintain satisfactory academic progress
8. not be in default on a previous student loan or owe an overpayment of aid
9. loan borrowers may need to complete a Master Promissory Note or Entrance Loan Counseling

Types of Aid

Institutional Aid

AU campuses offer limited scholarships and grants. Students are encouraged to explore the specific campus and program websites for information on what is available and how to apply.

Federal Aid

AU participates in all Title IV federal financial aid programs: Pell Grants, Supplemental Educational Opportunity Grants (SEOG), Teacher Education Assistance for College and Higher Education Grants (TEACH), Direct Student Loans (both subsidized and unsubsidized), Parent PLUS and Graduate PLUS Loans, and Work-Study. The Free Application for Federal Student Aid (FAFSA) is the application that must be completed annually to be considered for federal aid. Aid eligibiility is determined according to federal rules and guidelines that are determined by Congress and interpreted and regulated by the Department of Education.

Pell Grants and Federal Direct Subsidized and Unsubsidized Loans are entitlement programs: if the student applies for and meets the eligibility criteria, they will receive the aid. SEOG and Federal Work-Study are called “campus-based aid”. AU receives an annual allocation of funds in each of these programs and it is divided among our campuses and programs based on enrollment. Students are offered campus-based aid according to specific rules, and on a first-come, first-served basis. Additional information about aid eligibility can be found on each campus and program website.

State Aid

AU campuses in the states of California, Ohio and Washington participate in their respective state grant programs. Applications processes vary by state, as do amounts and eligibility criteria. Washington also offers state work-study.

Private Aid

Private organizations and companies offer aid opportunities including loans and grants and scholarships. Our website offers information about sources that require special applications. One word of caution: do not pay for scholarship searches: companies and organizations that require a fee to identify aid should be avoided.

Veterans Benefits / GI Bill (R) 

These benefits are designed to assist veterans and their dependents in reaching their educational goals. AU is approved as an institution for higher learning for veterans and veterans’ dependents entitled to educational assistance. For more information related to the Montgomery GI Bill® (Chapter 30), U.S. Department of Veterans’ Affairs Vocational Rehabilitation Program (Chapter 31), Veterans’ Educational Assistance Program (Chapter 32), Post 9/11 GI Bill®/Yellow Ribbon (Chapter 33), Vietnam Era GI Bill® (Chapter 34/30), Dependents GI Bill® (Chapter 35), the Reservists Montgomery GI Bill® (Chapter 106), Montgomery GI Bill® Reserve Education Assistance Program (Chapter 1607), or the Harry W. Colmery Veterans Educational Assistance Act of 2017 The “Forever GI Bill®,” please call the Veterans’ Affairs Toll Free telephone number at 1.888.442.4551 (1.888.GI Bill1) or visit the following websites:

• Veteran’s Benefits Administration web site: (https://benefits.va.gov/benefits/)
• Department of Veterans Affairs web site: (https://www.vets.gov/)

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs(VA). More information about education benefits offered by VA is available at the official U.S. government  website at https://www.benefits.va.gov/gibill.

Additional Information for Residents of the State of Washington

PL 115-407 VA Payment Addendum

In accordance with Title 38 US Code 3679 subsection (e), this school adopts the following additional provisions for any students using U.S. Department of Veterans Affairs (VA) Post 9/11 G.I. Bill (Ch. 33) or Vocational Rehabilitation and Employment (Ch. 31) benefits, while payment to the institution is pending from the VA. This school will not:

• Prevent the student’s enrollment;
• Assess a late penalty fee;
• Require student secure alternative or additional funding;
• Deny access to any resources (access to classes, libraries, or other institutional facilities) available to other students who have satisfied their tuition and fee bills to the institution.

However, to qualify for this provision, such students may be required to:

• Produce the Certificate of Eligibility by the first day of class;
• Provide written request to be certified;
• Provide additional information needed to properly certify the enrollment as described in other institutional policies.

Financial Aid Offer

Once the Financial Aid Office (FAO) receives your federal data from completion of the FAFSA and all required documentation, notification of your Financial Aid Offer will be emailed to you. Remember to check your Antioch student email often. All subsequent changes during the academic year can be viewed on AUView under Financial Aid.

Aid Disbursements

All federal and institutional funds are disbursed on a quarterly or semester basis, and are posted directly to the individual’s student account. Notification of disbursement is provided by the Student Accounts office. All other aid sources are typically credited to a student’s account after the Add/Drop period. The funds are sent directly to the institution from the US Treasury through the Department of Education.

Federal Direct Loans will not be released until Entrance Counseling and the Master Promissory Note (MPN) have been completed.

Funds in excess of institutional costs are either deposited directly into a student’s bank account, or a check is mailed to the student’s address within 14 days of the credit balance occurring.

The institution will not disburse any aid to a student who has not yet registered for classes for that payment period. The responsibility for confirming a student’s registration for classes before disbursement rests in the FAO. Funds received for unregistered students are returned to the Department of Education within 14 days.

If the student withdraws, drops out, or is expelled before the first day of classes, the institution will restore to the program accounts any aid funds that were disbursed or credited to that student’s account for that payment period.

Satisfactory Academic Progress (SAP) Policy and Process

Federal regulations require that Antioch University establish and apply reasonable standards of Satisfactory Academic Progress (SAP) for the purpose of authorizing receipt of financial aid under the programs authorized by Title IV of the Higher Education Act. In compliance with regulations, the institution’s SAP policy and procedures are defined in the University Academic Policies section of this Catalog (For more information, including the SAP Appeal Process, see University SAP Policy (https://www.antioch.edu/resources/students/student-policies/)).

The University Registrar’s office reviews student records each term to verify that students are maintaining a satisfactory rate of progress toward completion of their degree. Students are evaluated on the basis of the completion rate for units for which they are officially registered. The FAO reviews students’ Satisfactory Academic Progress (SAP) reports from the University Registrar’s office to validate financial aid disbursements.

In calculating the rate of academic progress, units completed are compared to units attempted on a per term basis, as well as on a cumulative basis (PACE). Units attempted are defined as the total number of units for which a student was officially enrolled on or after the end of the Add/Drop period. Learning activities are considered complete only if all course requirements have been met, the evaluation form is present in the Office of the University Registrar, and the student has received Credit Awarded for the course or other learning activity.

Financial Aid Consequences of SAP Warning and Probation

Students must meet minimum credit standards to satisfy the Satisfactory Academic Progress policy. In addition to receiving written notification from the Office of the University Registrar of SAP Warning, students receiving Title IV federal aid will receive a Financial Aid Warning letter from the FAO, with an explanation of the consequences of not meeting the SAP Warning requirements. Steps to return to Good Academic Standing are outlined in the official notice from the Office of the University Registrar.

If the student does not meet minimum credit standards in the subsequent term, the student will receive a letter stating their status is recommended for Academic Withdrawal, and would forfeit eligibility for all financial aid programs unless the following occurs within five working days:

• The student must submit a written appeal petition to the unit head of the student’s academic program within 5 business days of receiving notification of recommendation for withdrawal. The written appeal must containing the following information:
  • Why the student failed to meet SAP; and
  • What has changed that will allow the student to meet SAP in the future.

The written appeal should be accompanied by any relevant documentation that would verify the extenuating circumstances

The academic unit head or campus appeal committee, if one is established, will review the appeal petition within five business days of receipt and the student, the Registrar, and the Financial Aid office will be notified of the decision. If the appeal is granted, the student will be placed on Academic Progress Probation and will be eligible for financial aid.

Loss of Title IV Eligibility

If a student’s Financial Aid Appeal is not approved, or if they do not make the progress necessary to be removed from Financial Aid Probation, the student will lose Title IV eligibility.

Title IV eligibility will also be lost if the student reaches the maximum time frame allowed for completion of their program of study. The Office of the University Registrar will determine if it is possible for a student to meet minimum credit standards within the maximum time allowed to complete the program. If it is determined to be impossible, the student will be withdrawn immediately.

Re-establishing Title IV Eligibility

If a student seeks to re-establish eligibility for financial aid, they may do so by achieving minimum SAP standards, thereby removing them from Probation. If the student wishes to continue attempting to meet the minimum credit standards by attending classes, payment arrangements would need to be made with the Student Accounts office. However, neither paying for one’s classes nor sitting out a term affects a student’s SAP standing, so neither is sufficient to re-establish aid eligibility.

Leave of Absence Status and Financial Aid

Students on Leave of Absence, either by choice, failure to register, or as required by an academic department, will not receive financial aid during the Leave. If a loan is disbursed before students go on leave, students are responsible for refunding that money to the lender (the federal government). Note: If students are not enrolled for a period of six months, for any reason, including being on Leave, repayment on Direct Loans will begin.

Financial Aid Repayment on Withdrawal

I. Introduction
Recipients of federal aid programs are subject to federal, state and institutional regulations regarding the return of Title IV funds. Students who receive federal financial aid and do not attend any classes will be required to repay all of the funds they have received. Students who withdraw from all their classes prior to completing more than 60% of the term will have their financial aid eligibility recalculated based on the percentage of the term completed and will be required to repay any unearned financial aid they have received.

II. Student Withdrawal

     A.  Types of Withdrawal. For financial aid purposes, there are two types of withdrawal: Official and Unofficial.

          1. Official Withdrawal - the student leaves the University by dropping all classes for a term; and 

          2. Unofficial Withdrawal - the student receives all No Credit (NC) grades due to lack of attendance.

     B. Withdrawal Date 

• Official Withdrawal. At Antioch University, a student’s official withdrawal date is the date the student notifies the Office of the University Registrar. Notice does not need to be in writing. It can be written (through the student’s official Antioch Gmail account or through a Leave of Absence request) or documented date of conversation. The earliest date that a student notifies the designated office must be used. When there is a withdrawal without student notification due to circumstances beyond the student’s control, the school will determine the withdrawal date that most accurately reflects when the student ceased academic attendance due to those circumstances beyond the student’s control.
• Unofficial Withdrawal. A student’s unofficial withdrawal date is the student’s last date of attendance or last date of academic engagement* which may be earlier than student notification, or the date posted by the instructor indicating the last day of attendance, or the date the student is withdrawn by the University.

     *Academic engagement includes: 

i. Attending a synchronous class, lecture, field activity or laboratory activity, either physically or online, where there is an opportunity for direct interaction between the instructor and students;
ii. Submitting an academic assignment;
iii. Taking an assessment or exam;
iv. Participating in an interactive tutorial, webinar, or other interactive computer-assisted instruction;
v. Participating in a study group, group project, or an online discussion that is assigned by the institution; or
vi. Interacting with an instructor about academic matters.

     *Academic engagement does not include: 

i. Logging into an online class or tutorial without any further participation; or
ii. Participating in academic counseling or advisement.

     *A student enrolled in a program offered in modules is considered withdrawn if student does not:

i. Complete all the scheduled days upon which the Title IV aid is awarded in the payment period;
ii. Complete all the requirements for graduations from the program of study,
iii. Successfully complete a module or combination of modules that include at least 49% of the countable days in the payment period, 
iv. Successfully complete at least half-time status coursework, or
v. Provide written confirmation of future attendance in a future module within the same term.

III.    Return of Title IV Funds Process

A. Applicability. Students who receive federal financial aid (in the form of a Pell Grant, Supplemental Educational Opportunity Grant, Teacher Education Assistance for College and Higher Education Grant, Direct Stafford, Parent PLUS, and Grad PLUS) and withdraw from their classes are subject to the Federal Return of Title IV Funds policy. Federal financial aid regulations have defined that a student who withdraws or stops attending prior to completing 60% of a term has not earned 100% of the federal financial aid that was received. This applies to all students, including transfer students, re-admitted students and other students in the program.

If a student begins attendance and withdraws before any charges are assessed, an R2T4 calculation is still calculated.

If a student withdraws from classes, then rescinds the withdrawal, and subsequently withdraws again, the original withdrawal date is used unless there is a later, documented last date of attendance.

After grades are posted for the semester, if a student has received non-passing grades due to insufficient attendance, attendance data is requested from the professor of the course to determine the last date of attendance or last date of academic engagement. If dates are not reported by the professor, 50% midpoint date is used. If it is found that the student stopped attending prior to 60% of the term, the R2T4 process is run based on the determined date to calculate the unearned portion of aid. If it is determined that attendance exceeded 60% of the term, 100% of the Title IV aid has been earned and no funds will be returned.

B.  Calculation of Return Amount. Institutions must provide for a “fair and equitable” refund of the largest amount calculated under either the state or institutional refund policy, or the requirements that are applicable by using the Federal Return of Title IV (R2T4) Funds Policy for students who receive Title IV financial aid, whichever is most beneficial to the student.

Return of Title IV Funds are calculated using the federally-defined payment period. For standard credit hour programs, the payment period is the academic term. The percentage of Title IV aid to be returned is equal to the number of calendar days remaining in the term divided by the total number of calendar days in the term. Scheduled breaks of more than four consecutive days are excluded. A student may be required to return a portion of their federal aid that was not earned.

C. Return to Title IV Process. 

1.  University Return of Funds. Once the University has calculated the return amount, the University will return all unearned aid within 45 days of the student’s last date of attendance.

2. Student Return of Funds. The student is required to return the difference between the amount of unearned aid and the amount returned by Antioch University. The student will be billed for the amount the student owes the University resulting from the return of Title IV funds used to cover University charges. If the student (or parent in the case of a Parent PLUS loan) is required to return a portion or all of their loan proceeds, the calculated amount is to be repaid according to the loan’s terms. Students must return only half the amount of grant funds calculated.

The Financial Aid Office will notify the student of the return calculation and their obligation for returning any additional unearned Title IV aid through their personal and Antioch email addresses on file. The student is also notified of their change in status and the requirement to complete the Exit Counseling process with links to www.studentloans.gov.

D. Post-withdrawal Loan Disbursements.

Antioch University will offer the student any eligible post-withdrawal loan disbursement within 30 days of the student’s last date of attendance and disburse any loan funds the student accepts within 180 days of the student’s last date of attendance. Antioch University will disburse any eligible Title IV grant funds a student is due as part of a post-withdrawal disbursement within 45 days of the student’s last date of attendance.

E. Effect on Other Aid.

Outside aid will be reduced by the unearned percentage, but not to create a balance owing on the student’s account. Institutional aid will be reduced by the unearned percentage multiplied by the aid program’s percentage of aid as compared to total aid, but not to create a debt balance. If less aid is disbursed than was earned, the student may receive a late disbursement for the difference.

F.  Order of Priority of Returned Funds.

Funds are returned to the following Title IV sources in order of priority:

1.    Federal Direct Unsubsidized Loan
2.    Federal Direct Subsidized Loan
3.    Federal Direct Grad PLUS Loan
4.    Federal Direct PLUS Loan
5.    Federal Pell Grant
6.    Federal Supplemental Educational Opportunity Grant
7.    Teacher Education Assistance for College and Higher Education Grants
8.    Other Title IV assistance
9.    State Grants
10.  Institutional Aid
11.  Private Aid
12.  Vocational Rehabilitation
13.  Money paid on Student Account
14.  Other

G.  Enrollment Reporting. The change in enrollment status is completed in the Colleague system by the Registrar and included in the next report to the National Student Clearinghouse.

Students’ Financial Aid Rights and Responsibilities

As a recipient of financial aid, students should be aware of their rights and responsibilities. Students have the right to know the:

• Financial aid programs available at Antioch University
• Application process which must be followed to be considered for aid
• Criteria used to select recipients and calculate need
• Antioch University refund and repayment policy
• FAO policies surrounding satisfactory academic progress
• Special facilities and services available for the disabled

Students are responsible for:

• Completing all forms accurately and by the published deadlines
• Submitting information requested by FAO staff in a timely manner
• Keeping the FAO informed of any changes in address, name, marital status, financial situation, or any change in student status
• Reporting to the FAO any additional assistance from non-University sources such as scholarships, loans, fellowships, and educational benefits
• Notifying the FAO of a change in enrollment status
• Maintaining satisfactory academic progress

Exit Counseling

Prior to students dropping below half-time for any reason (LOA, EMS, graduating, withdrawal, enrollment below half-time), they must log in via https://studentaid.gov with their FSA ID to complete the required Exit Counseling.

The exit information includes:

• The anticipated average monthly repayment obligation, repayment regulations, and the consolidation process.
• Update holder of their loan(s) if a change of permanent address, expected employer and address, Driver’s License number, and two references if different from original information on loan applications.
• Provide information of the lender/servicer addresses and telephone numbers.

If a student obtains a loan to pay for an educational program, the student will have to repay the full amount of the loan plus interest, less the amount of any refund, and that, if the student receives federal student financial aid funds, the student is entitled to a refund of the money not paid from federal financial aid funds.

Additional Information for Residents of the State of Washington

For Washington State residents seeking information and resources about student loan repayment or seeking to submit a complaint relating to your student loans or student loan servicer, please visit www.wsac.wa.gov/loan-advocacy or contact the Student Loan Advocate at loanadvocate@wsac.wa.gov.

California and Washington State residents should also consult State-Specific Information  for required disclosure information.

Washington State Grant Repayment Policy Requirements

General

Washington State grant recipients who withdraw from the institution, are expelled or otherwise complete zero credits in any given term must repay Washington State grants on a prorated basis.

For the purposes of this policy, “Award” is the amount of the Washington State grant for which the student was eligible during the enrollment period, after the school made any required adjustments for need and enrollment level. All monies, whether disbursed to the student account or directly to the student, shall be included in the repayment calculation.

Known Last Date of Attendance

If a student’s last date of attendance can be verified and is prior to or on 50% of the term, the Washington State grant repayment will be based on the percent of the term not completed.

If the last date of attendance occurs after 50% of the term, the Washington State grant award is considered 100% earned and no state grant repayment is due.

Washington State grant repayment formula: Known last date of attendance, prior to or on 50% of term.

1. The percent of Washington State grant earned is calculated by dividing days in attendance by calendar days in term. Scheduled breaks of five or more days should be excluded from the calculation.
2. Subtract the percent of Washington State grant earned from 100%; this equals the percent of unearned state grant.
3. Multiply the percent of unearned Washington State grant by the grant amount.
4. Multiply the amount from step 3 by 50% to determine state grant repayment due.

Example: Known last date of attendance, prior to or on 50% of the term:

A student is awarded $400 for a Washington State grant and completed 20% of the term prior to withdrawal. The Washington State grant repayment is calculated as follows:

1. The unearned percentage equals 80% (100% less 20% completed).
2. Unearned aid equals $320 (80% of $400 Washington State grant award).
3. The repayment equals $160 ($320 x 50% reduction).

Unknown Last Date of Attendance

If a student attends a portion of a term and withdraws with no verified last date of attendance, the Washington State grant repayment will be 50% of the grant amount with no additional adjustments.

No-Show Repayments

If a Washington State grant recipient never attends courses in the term for which he or she received an award, the Washington State grant repayment is 100% of the award. If a school is unable to distinguish between a no-show and an unofficial withdrawal, the no-show policy shall apply.

General repayment policies

1. Repayments are based on the Washington State grant award amount, including enrollment and packaging adjustments.
2. Verified withdrawal dates after 50% of the term equate to 100% earned Washington State grant.
3. Unofficial withdrawals/no known last date of attendance equate to repayment of 50% of the Washington State grant award.
4. No shows are 0% earned and equate to repayment of 100% of the Washington State grant.
5. Official withdrawals or verified last date of attendance repayment calculation: Washington State grant award amount multiplied by the percent of unearned state grant multiplied by the 50% reduction equals the state grant repayment due.
6. The 50% reduction applied at the end of the repayment computation addresses non reimbursable start-up education costs and reduces the barrier for students who intend to return to school.
7. Repayments of less than $50 should not be returned to the Washington Student Achievement Council (WSAC).

Tuition Credit for Dropped Courses

If a student remains registered for the term, 100% tuition credit is granted for courses dropped by 20% of the instructional period for that course. No tuition credit is given after 20% of the instructional period for that course. Exception for courses that run for less than 10 days: 100% tuition credit is granted prior to the scheduled start date.

Please note that in programs that charge tuition based on the total number of units registered for the term, a change in tuition charges will only occur when the course drop moves the student to the lower tuition unit load.

Withdraw Refund Policies by Location

When students withdraw after the term begins, Antioch University refunds a portion of the tuition and other fees charged, based on the schedule noted below. In addition, if students received any financial aid prior to their withdrawal, they may be liable to Antioch for a portion of the aid received. Withdrawals received after the first day of the term become effective on the day the written notification is received by the University and are subject to the following applicable tuition refund schedule:

NOTE: Calculation of tuition and fees to be refunded is based on the registration of students at the time of withdrawal. The Enrollment Deposit fee is non-refundable.

 All Locations

Standard Semester (Antioch University New England, AULA Master of Arts in Urban Sustainability)

Abbreviated Semester / Session Schedule (Antioch University Online)

Quarters non-California (Antioch University Seattle)

Additional Information for Residents of California

Cancellation of Enrollment Agreement

Antioch University is authorized to operate in the State of California by the Bureau for Private Postsecondary Education (BPPE), which is a state agency that serves California consumers by providing oversight of colleges and universities.

As part of our authorization, before enrollment, Antioch University provides students with an Enrollment Agreement, a document that outlines general information about academic program costs and refund policies. BPPE requires AU to collect a student’s signature (either electronic or on paper) on the Enrollment Agreement.

The student has the right to cancel the enrollment agreement and obtain a refund of charges paid through attendance at the first class session, or the seventh day after enrollment, whichever is later.

If the student has received federal student financial aid funds, the student is entitled to a refund of moneys not paid from federal student financial aid program funds. If the student obtains a loan to pay for an educational program, the student will have the responsibility to repay the full amount of the loan plus interest, less the amount of any refund. If the student defaults on a federal or state loan, both the following may occur:

1. The federal or state government or a loan guarantee agency may take action against the student, including applying any income tax refund to which the person is entitled to reduce the balance owed on the loan.
2. The student may not be eligible for any other federal student financial aid at another institution or other government financial assistance until the loan is repaid.

If the student is cancelling the enrollment agreement or withdrawing from the institution, the student must follow procedures to do so and obtain a refund.

California-based Withdraw Refund Schedule

For quarter-based programs at AULA and AUSB:
The refund schedule for all quarter programs, as shown below, applies in cases of withdrawal from the University.

First 2 weeks (14 days) = 100%
Week 3 (21 days) = 70%
Week 4 (28 days) = 60%
Week 5 (35 days) = 50%
Week 6 (42 days) = 40%
Week 7 (49 days) = 30%
Week 8 (56 days) = 20%, drops to 0% after Week 8

New and continuing students in any of the quarter programs who withdraw from a class after the add/drop period are not entitled to the pro-rated tuition refund.

For semester-based programs (AULA USMA, AUSB MBA)

First 14 days of semester = 100%
15-29 days of semester = 75%
30-58 days of semester = 50%
59-87 days of semester = 25%
After = 0%

The MFA in Creative Writing program refund schedule is as follows:

1. Prior to the third day of residency = 100% refund of the semester’s tuition
2. After the third day of residency, a pro rata refund of tuition will be applied to unearned institutional charges up to completion of more than 75% of the term
3. On Friday of the 5th week of class, a 75% refund will be applied
4. On Friday of the 11th week of class, a 50% refund will be applied
5. On Friday of the 17th week of class, a 25% refund will be applied; and thereafter no refund

All students receiving federal financial aid funds who fully withdraw from the university after the 100% refund period are subject to the “Federal Return of Title IV Funds” policy which determines the amount of Federal Title IV aid that must be returned to the Federal government by the school and the student. Refer to the Withdrawal and Return of Title IV Funds Policy in this catalog (see above). If a student withdraws after the 100% refund period, any Title IV funds disbursed will be returned to the sources so that the student may use these funds elsewhere.

California Student Tuition Recovery Fund Disclosure

The State of California established the Student Tuition Recovery Fund (STRF) to relieve or mitigate economic loss suffered by a student in an educational program at a qualifying institution, who is or was a California resident while enrolled, or was enrolled in a residency program, if the student enrolled in the institution, prepaid tuition, and suffered an economic loss. Unless relieved of the obligation to do so, you must pay the state-imposed assessment for the STRF, or it must be paid on your behalf, if you are a student in an educational program, who is a California resident, or are enrolled in a residency program, and prepay all or part of your tuition. You are not eligible for protection from the STRF and you are not required to pay the STRF assessment, if you are not a California resident, or are not enrolled in a residency program.

It is important that you keep copies of your enrollment agreement, financial aid documents, receipts, or any other information that documents the amount paid to the school. Questions regarding the STRF may be directed to the Bureau for Private Postsecondary Education, 2535 Capitol Oaks Drive, Suite 400, Sacramento, CA 95833, (916) 431-6959 or (888) 370-7589.

To be eligible for STRF, you must be a California resident or are enrolled in a residency program, prepaid tuition, paid or deemed to have paid the STRF assessment, and suffered an economic loss as a result of any of the following:

1. The institution, a location of the institution, or an educational program offered by the institution was closed or discontinued, and you did not choose to participate in a teach-out plan approved by the Bureau or did not complete a chosen teach-out plan approved by the Bureau.
2. You were enrolled at an institution or a location of the institution within the 120 day period before the closure of the institution or location of the institution, or were enrolled in an educational program within the 120 day period before the program was discontinued.
3. You were enrolled at an institution or a location of the institution more than 120 days before the closure of the institution or location of the institution, in an educational program offered by the institution as to which the Bureau determined there was a significant decline in the quality or value of the program more than 120 days before closure.
4. The institution has been ordered to pay a refund by the Bureau but has failed to do so.
5. The institution has failed to pay or reimburse loan proceeds under a federal student loan program as required by law, or has failed to pay or reimburse proceeds received by the institution in excess of tuition and other costs.
6. You have been awarded restitution, a refund, or other monetary award by an arbitrator or court, based on a violation of this chapter by an institution or representative of an institution, but have been unable to collect the award from the institution.
7. You sought legal counsel that resulted in the cancellation of one or more of your student loans and have an invoice for services rendered and evidence of the cancellation of the student loan or loans.

To qualify for STRF reimbursement, the application must be received within four (4) years from the date of the action or event that made the student eligible for recovery from STRF.

A student whose loan is revived by a loan holder or debt collector after a period of non-collection may, at any time, file a written application for recovery from STRF for the debt that would have otherwise been eligible for recovery. If it has been more than four (4) years since the action or event that made the student eligible, the student must have filed a written application for recovery within the original four (4) year period, unless the period has been extended by another act of law.

However, no claim can be paid to any student without a social security number or a taxpayer identification number.

Financial Aid & Student Accounts Leadership & Contact Information

Christina Roarke, Executive University Director of Financial Services and Scholarships
croarke@antioch.edu

Katy Stahl, Director of University Financial Aid Operations

206-268-4004, kstahl@antioch.edu

Primary Financial Aid email contacts:

AU Distance & Extended Education: financialaid.auo@antioch.edu
AU Graduate School in Leadership & Change: kstahl@antioch.edu
AU Los Angeles: financialaid.aula@antioch.edu
AU New England: financialaid.ane@antioch.edu
AU Santa Barbara: financialaid.ausb@antioch.edu
AU Seattle: financialaid.aus@antioch.edu

Primary Student Accounts email contacts:

AU Distance & Extended Education studentaccounts.auo@antioch.edu
AU Graduate School in Leadership & Change: jdailey1@antioch.edu
AU Los Angeles: studentaccounts.aula@antioch.edu
AU New England: studentaccounts.ane@antioch.edu
AU Santa Barbara: studentaccounts.ausb@antioch.edu
AU Seattle: studentaccounts.aus@antioch.edu